electronic registration of participants for dubai, Abu Dhabi events - Техническое обеспечение бизнес-мероприятий

Organization of electronic registration of participants

: Services

The organization of electronic registration and access control of participants at the event becomes an integral part in the conduct of important large-scale events, where a clear record of present and newly arriving guests is required.

You are the organizer of the event, and you have a responsible task to send invitations to participants, record their arrival, collect personal information about them, find out the exact number of participants present in the hall, print individual badges and provide all participants with them, as well as restrict access to attend your event by a pass system (if required). At the end of the event, you need to promptly provide the event customers with accurate information about the number of participants, who exactly was present, and in what period of time. The electronic registration system and access control of participants will do all this for you, you will only have to use the information received correctly.

How does the registration system work?

The participants come to the reception area, where they are registered, photographed and get a printed out personal badges, or the participants can independently fill in the information on the website and receive an individual QR code on a mobile phone, then come to the reception desk for their badges badge. A special reader is installed at the entrance to the hall, to which you just need to attach a badge or a phone with a QR code, and information about the guests present is recorded.

With the help of electronic registration, the queue at the registration is significantly reduced, due to the fact that the participant has the opportunity to fill in information data via the Internet on a special website. After that, each participant of the event is given a badge with an individual QR code, automatically assigned to him during the registration of personal data. With the help of a QR code, additional information is collected about the movement of a particular participant on the territory of the event (arrival time, departure time, presence at specific lectures, etc.).

The information provided about participants is automatically stored in the database, which eliminates the loss of personal data, and subsequently all information is transmitted to the customer.

The event participant registration system includes:

Unique Software

Special professional equipment

Consumables

Badge with ribbon

- Unique software (a program used to manage registration and access control);

- Special professional equipment (printers, laptops, tablets);

- Consumables (paper, printer ink, adhesive tape for printing);

- Badge with ribbon. Badges are made for each event individually according to needs.

There are several standard options for designing badges and ribbons:

- original badge with company logo and event design;

- neutral badges that can be used at any event;

- branded company tapes;

- standard ribbons of different colors.

Let's single out the most important thing for offline registration and accreditation of participants at the event Dubai, Abu Dhabi:

Registration desk (workplace for registration of guests). The registration desk can be decorated in the same style of the event. Decorate with a corporate banner, advertising poster, decorate with a flower arrangement, ikebana, or other unusual elements. Create a video installation by installing an LED screen, or using projectors - video mapping;

Interactive online platform or landing page of the event to place a link for online registration;

Promotional staff (administrators, hostesses) for registration and reception of guests of the event. Promotional staff can be in a branded uniform, or in any other form of clothing for the style of the event.